- Location: Washington, D.C., DC
- Sector: Non Profit
- Organization URL: http://www.aiccongress.org
- Date Posted Dec-4-2011
Description
The American Islamic Congress (AIC) is a civil rights organization promoting tolerance and the exchange of ideas among Muslims and between other peoples. AIC a non-religious civic initiative is challenging increasingly negative perceptions of Muslims by advocating responsible leadership and ‘two-way' interfaith understanding. As Muslim-Americans, thriving amidst America's open multicultural society and civil liberties, we promote these same values for the global Muslim community. We are not afraid to advocate unequivocally for women's equality, free expression, and nonviolence.
The Executive Director is seeking an Executive Assistant who will be responsible for the success of the Operations Office of AIC and AIC in general. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. This person will:
- Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, businesslike professional appearance and a positive, cheerful attitude, respect the need for confidentiality and sensitivity of office information.
- Be friendly, personable and responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public to coordinate various complex meetings
- Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner
- Be able to prioritize and work under pressure to meet deadlines without immediate and constant supervision with a high level of accuracy
- Have a proven ability to exercise good judgment in recognizing the scope of authority
- Provide support and provide resources to make effective decisions
- Arrange for payment of honorariums
- Arrange venues for different meetings
- Maintain records of decisions and ensure Action items are scheduled for follow up
- Research and assist with the preparation of motions, policies and procedures
- Review and edit reports to the Board, prepare correspondence and packaged information for Board meetings
- Schedule Board meetings and prepare agendas
- Attend board meetings, record minutes and submit minutes for approval.
- Communicate and handle incoming and outgoing electronic communication on behalf of the ED and other staff
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Arrange travel schedule and reservations for executive management as needed
- Work closely with staff to coordinate and launch fundraising events and email campaigns
Qualifications
- 5+ years experience supporting at the executive level
- Excellent calendar management skills, including the coordination of complex executive meetings
- Excellent communication skills – both written and verbal
- Stress and time management skills
- Experience assisting management with the creation of PowerPoint presentations
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
- Experience scheduling travel arrangements for management
- Support experience in fundraising activities, accounting and public relations environment
- Experience successfully creating and/or modifying processes
- Bachelor's degree
- Knowledge of the Muslim – American Community and the Muslim World
- Strong verbal, written communication, interpersonal, and presentation skills as well as project management, planning and human relations' skills are required
- Outstanding analytical and judgment/decision-making skills
- Ability to set and meet goals and objectives
- Strong commitment to AIC's goals and mission
Contact Details
- Contact: Matt Ciesielski
- Telephone: 2025953160
- Email: employment@aicongress.org
Application Instructions
Email resume and cover letter to employment@aicongress.org; include “Executive Assistant” in the subject header. AIC is an equal opportunity employer.
