Communications Associate

Location:  New York, NY  

Sector:     Non Profit 

Organization URL:  http://ictj.org

Experience:  Mid Career  

Last Date To Apply  Nov-18-2011 

Date Posted  Nov-8-2011 

Description

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The International Center for Transitional Justice (ICTJ) is an international non-profit organization specializing in the field of transitional justice. ICTJ works to help societies in transition address legacies of massive human rights violations and build civic trust in state institutions as protectors of human rights.

 ICTJ seeks a Communications Associate to manage the daily work of the communications unit under the direction of the Communication Director. The Communications Associate will help to implement and monitor the global and local communications strategies and coordinate the editing, design and production of ICTJ’s print and web publications. This position will be based at ICTJ’s headquarters in New York.

RESPONSIBILITIES:

1. PROGRAM:

1. Manage special projects, such as, campaigns, branding initiatives, and multimedia initiatives.
2. Assist program staff with planning and costing communications projects.
3. Scrutinize ICTJ materials for compliance with branding and style requirements.
4. Manage press inquiries in the absence of communications director.
5. Draft, edit, and manage approvals for press releases with program staff, legal counsel, and program office in the absence of communications director.
6. Supervise day-to-day work of communications consultants.
7. Train staff and interns on relevant procedures and skills.
8. Manage consultant and vendor relationships.
9. Recruit and supervise communications interns in coordination with communications director and other relevant staff.
10. Develop, update, and manage ICTJ's media database and distribution lists.

2. PUBLICATIONS:

1. Manage the editing, design, production, and approvals of ICTJ publications, in multiple languages for multiple platforms, in coordination with program staff, communications director, legal counsel, program office, and outside vendors.
2. Edit, design and layout publications as requested by the communications director.
3. Research, caption, and negotiate licensing for images; organize photographic services when required.
4. Maintain a weekly publications forecast.
5. Negotiate and manage print production processes; manage vendor relationships.
6. Work closely with outside copy editors to finalize texts according to ICTJ style guidelines.  Work with outside graphic designers on publication design and layout.
7. Work with ICTJ units to ensure publications are effectively disseminated.
8. Assist with publication launch arrangements, the production of related materials, and assist with related media work.

3. ADMINISTRATIVE:

1. Assist with the development of funding proposals and budgets.
2. Prepare and oversee grant and program budgets and prepare narrative and financial reports for funders.
3. Develop and utilize a comprehensive financial tracking system for the program to provide regular budget review information to the Director.
4.  Submit in a timely manner expense reports, reimbursement claims, preparation of requests for payments to consultants and other vendors.

Qualifications

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Education:  Bachelor’s degree.
Experience:  Minimum of four years professional experience in communications.
Related Skills or Knowledge: 

1. Superior ability to balance multiple priorities and meet deadlines.
2. Demonstrated project management skills.
3. Experience with Adobe InDesign, Photoshop, Illustrator, Drupal, social media, and experience working with style guides.
4. Experience liaising with media through new and old channels.
5. Strong negotiating and interpersonal skills plus experience working collaboratively as part of a small team. 
6. Strong writing, editing and design skills.
7. High level of professionalism and attention to detail. 
8. Fluency in oral and written English is required. Fluency in Spanish, French or Arabic is advantageous.
9. Interest in human rights issues and world affairs is highly desirable. Experience with Dreamweaver and basic HTML coding a plus. 

Requirements:
Ability to travel nationally and internationally.   
              

Contact Details

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Application Instructions

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Please submit cover letter, curriculum vitae, and contact information for three references to jobs@ictj.org. Please include the job title “Communications Associate” in the subject line of the email. Deadline to apply is 11/18/11. Only qualified candidates will be contacted. Please, no telephone calls/faxes.

Project Finance and Administration Officer

Location:  Khartoum, Sudan 

Sector:     Non Profit 

Organization URL: http://ictj.org

Experience:  Mid Career  

Last Date To Apply Nov-21-2011 

Date Posted  Nov-8-2011 

Description

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Title:                             Finance and Administration Officer, Sudan Project
Reports to:                   CFO via Africa Regional Grants and Finance Associate
Contract Duration:         15 months
Location:                      Khartoum, Sudan
 
 

 
ICTJ works to help societies in transition address legacies of massive human rights violations and build civic trust in state institutions as protectors of human rights. In the aftermath of mass atrocity and repression, we assist institutions and civil society groups—the people who are driving and shaping change in their societies—in considering measures to provide truth, accountability, and redress for past abuses. We do this by providing technical expertise and knowledge of relevant comparative experiences in transitional justice from across the globe.
      
ICTJ’s Sudan project is sponsored by the EC and carried out in partnership with Sudanese Human Rights Monitor (Al Marsad) and in association with the Khatim Adlan Center for Enlightenment and Human Development (KACE) and the Ajaweed Organization for Peace and Reconciliation (AOPR) in El Fashir, Darfur. The project seeks to further civil society’s long-term efforts to promote justice and accountability in Sudan, leading to actionable strategies to deal with past abuses. In a context fraught with ongoing conflict and limited scope for political action, the project will engage primarily with civil society actors in Darfur, Blue Nile, South Kordofan, and Khartoum.
 
The Finance and Administration Officer, Sudan Project is responsible for the correct and timely financial and administrative implementation of the project. She/he reports to ICTJ’s CFO via the Africa Regional Grants and Finance Associate in coordination with the ICTJ Brussels Program Manager. Operationally, the Finance and Administration Officer responds to the Sudan program needs as defined by the Country Coordinator, in accordance with EC and any other donors’ rules, budget and grant agreement. 
 
 
RESPONSIBILITIES:
 

1. Responsible for office operations, including management of the projects’ local personnel matters and day to day operations.
2. Oversee operational and legal matters pertaining to the project.
3. Handle all aspects of office financial management including salaries, payments to service providers and contractors.
4. Prepare and send regular monthly financial reports to the Africa Regional Grans and Finance Associate and  ICTJ Brussels, Belgium.
5. Ensure that expenses are identifiable, verifiable and therefore eligible under the project’s budget by keeping all required supporting documents (invoices, proof of delivery of services or completion of work, proof of payment, service contracts, etc.)
6. Track the financial progress of the project and ensure expenditures are in line with budgets and grant terms.
7. Support the Africa Regional Grants and Finance Associate / ICTJ Brussels in the preparation of donor financial reports according to contractual obligations.
8. Ensure smooth flow of cash from ICTJ Brussels to the project.
9. Liaise with banks and manage bank accounts
10. Ensure full implementation of ICTJ and donor financial policies and update staff with the new policies

 
  

Qualifications

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Education: Minimum of a Bachelor’s Degree in accounting, finance, business administration, financial management or equivalent proven experience.

Experience: Minimum of five years progressive financial and grant management experience, preferably with the EC, NGO’s or UN.

Related Skills or Knowledge:  Knowledge of European Commission’s grant management rules and procedures highly desirable. Experience with internal audit processes. Understanding of the political environment. A team player committed to the overall objectives of the ICTJ. High level of professionalism and attention to detail.  Computer literacy; proficiency in MS Office Applications, Advanced Excel, Pastel or Quick Books.  Ability to use advanced Excel spread sheets effectively.
OTHER:
This is a 15 months consultancy contract. APPLICANT MUST BE A SUDANESE NATIONAL. 

Contact Details

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Application Instructions

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Please submit cover letter, curriculum vitae, and contact information for three references to jobs@ictj.org  Deadline to apply is 21 November 2011. Please include the job title “Project Finance and Administration Officer, Sudan Project” in the subject line of the email. Only qualified candidates will be contacted. Please, no telephone calls/faxes.

Program Associate

Location: Khartoum, Sudan 

Sector:  Non Profit 

Organization URL: http://ictj.org

Experience:  Mid Career  

Last Date To Apply Nov-21-2011 

Date Posted Nov-8-2011 

Description

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Title:                             Program Associate, Sudan Project
Reports to:                   Senior Associate and Country Coordinator
Contract Duration:         15 months
Location:                      Khartoum, Sudan


ICTJ works to help societies in transition address legacies of massive human rights violations and build civic trust in state institutions as protectors of human rights. In the aftermath of mass atrocity and repression, we assist institutions and civil society groups—the people who are driving and shaping change in their societies—in considering measures to provide truth, accountability, and redress for past abuses. We do this by providing technical expertise and knowledge of relevant comparative experiences in transitional justice from across the globe.
     
ICTJ’s Sudan project is sponsored by the EC and carried out in partnership with Sudanese Human Rights Monitor (Al Marsad) and in association with the Khatim Adlan Center for Enlightenment and Human Development (KACE) and the Ajaweed Organization for Peace and Reconciliation (AOPR) in El Fashir, Darfur. The project seeks to further civil society’s long-term efforts to promote justice and accountability in Sudan, leading to actionable strategies to deal with past abuses. In a context fraught with ongoing conflict and limited scope for political action, the project will engage primarily with civil society actors in Darfur, Blue Nile, South Kordofan, and Khartoum.

The Program Associate provides substantive and limited administrative support to the program of work (“Sudan project”), under the direction of the Country Coordinator; she/he is also responsive to the needs of grant and financial management, in coordination with Brussels, New York and the Project Finance and Administration Officer.


RESPONSIBILITIES:

1. Program
   1. Actively participate in the design and implementation of an overall Sudan program strategy.
   2. Work closely with national civil society, supporting capacity building opportunities and jointly sponsoring events as appropriate.
   3. Assist the country coordinator to carry out trainings, workshops, and other meetings in Sudan and abroad on TJ issues. These include:
      1. one training workshop on documentation for Darfur activists.
      2. three Transitional Justice Essentials Courses in three locations: Khartoum, El Fasher and Geneina.
      3. three, two-day awareness-raising events in remote areas of Darfur.
      4. two, one-day consultations  for 40 civil society leaders and policymakers
      5. two organizational development participatory training and strategic planning workshops for Darfur Working Group on TJ
      6. two technical consultations with governmental and non-governmental actors at national and state level (Darfur and conflict areas) on issues of peacebuilding, reconciliation and justice
      7. two consultations with victims’ families to formalize their articulation of demands for justice and accountability.

4. At the request of ICTJ, represent ICTJ in conferences and other events in country and abroad as required, when relevant to the objectives of the Sudan project.
5. Regularly participate in conducting field research in Sudan and produce or assist in the production of reports, briefing papers, website updates, advocacy documents, and other outputs, including five bilingual opinion pieces on post-conflict justice, as stipulated in the annual country program. These would make available information on the state of transitional justice in Sudan to a range of domestic and international audiences.
6. Assist the country coordinator in producing briefs and situation reports on the relevant political and security developments in Sudan; the program's main activities, achievements, personnel matters and movement; and important networking and advocacy meetings.
7. Maintain regular contact with the European Union Delegation in Sudan in coordination with the Country Coordinator and ICTJ Program Manager based in Brussels, Belgium as required.

2. Communications
   1. Collaborate with the Communications Unit in coordination with the country coordinator to create and maintain a communications strategy for the program.
   2. Ensure that ICTJ meets regularly with key partners in Khartoum, including national civil society, key government interlocutors, and international partners (UN, AU, EU, etc.)
   3. Ensure the application of EU visibility and communication guidelines.

3. Networking
   1. Keep partners informed of ICTJ's activities, seeking their input and feedback, and keeping ICTJ abreast of their TJ interests and priorities.
   2. Assist the country coordinator to locate context-appropriate transitional justice in the heart of national debates on post conflict issues, justice and peace building.

4. Administrative / financial responsibilities
   1. Responsibility for all logistical and organizational aspects of activities implemented under the project and provide support to partners to ensure smooth implementation of joint activities
   2. Collaborate with project finance and administration officer and ICTJ Brussels to maintain and provide all necessary information for financial reporting and documentation.
   3. Provide to the Project Finance and Administration Officer receipts and expense reports monthly and by the 5th business day of the following month. 
   4. Ensure that all activities are within the scope of grant agreements, are in compliance with donor rules, and are timely and effectively implemented.
   5. Assist the country coordinator in maintaining regular communications and updates on program administrative matters with ICTJ Brussels and relevant ICTJ departments
   6. Coordinate with the Project Finance and Administration Officer and the Office of General Counsel on operational and legal matters pertaining to the project.

 

Qualifications

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Education: Minimum of a Bachelor’s Degree in law, international relations, development or relevant field.

Experience: Minimum of three years of substantive and technical experience in program administration, preferably in human rights or related field; prior knowledge of transitional justice.


Related Skills or Knowledge:  Fluent in both Arabic and English, verbal and written communication skills.  Good understanding of Sudan politics and conflicts.  Good connections and knowledge with civil society in different parts of the country. Experience and knowledge of working with human rights or similar organizations. Strong time-management experience.  Experience with implementing European Commission grants a plus.  Advocacy and speaking experience, strong writing skills.  A team player committed to the overall objectives of the ICTJ. Proficiency in MS Office Applications.


 

Contact Details

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Application Instructions

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Please submit cover letter, curriculum vitae, and contact information for three references to jobs@ictj.org  Deadline to apply is 21 November 2011. Please include the job title “Program Associate, Sudan Project” in the subject line of the email. Only qualified candidates will be contacted. Please, no telephone calls/faxes.
 

Program Associate, Sudan Project

oject

Location:  Khartoum, Sudan 

Sector      Non Profit 

Organization URL: http://www.ictj.org

Experience: Mid Career  

Last Date To Apply Nov-22-2011 

Date Posted  Nov-8-2011 

Description

---

Title:                             Program Associate, Sudan Project
Reports to:                    Senior Associate and Country Coordinator
Contract Duration:         15 months
Location:                       Khartoum, Sudan
 
ICTJ works to help societies in transition address legacies of massive human rights violations and build civic trust in state institutions as protectors of human rights. In the aftermath of mass atrocity and repression, we assist institutions and civil society groups—the people who are driving and shaping change in their societies—in considering measures to provide truth, accountability, and redress for past abuses. We do this by providing technical expertise and knowledge of relevant comparative experiences in transitional justice from across the globe.   
ICTJ’s Sudan project is sponsored by the EC and carried out in partnership with Sudanese Human Rights Monitor (Al Marsad) and in association with the Khatim Adlan Center for Enlightenment and Human Development (KACE) and the Ajaweed Organization for Peace and Reconciliation (AOPR) in El Fashir, Darfur. The project seeks to further civil society’s long-term efforts to promote justice and accountability in Sudan, leading to actionable strategies to deal with past abuses. In a context fraught with ongoing conflict and limited scope for political action, the project will engage primarily with civil society actors in Darfur, Blue Nile, South Kordofan, and Khartoum.  
The Program Associate provides substantive and limited administrative support to the program of work (“Sudan project”), under the direction of the Country Coordinator; she/he is also responsive to the needs of grant and financial management, in coordination with Brussels, New York and the Project Finance and Administration Officer.

Please visit our website at www.ictj.org to review the complete job vacancy announcement.


QUALIFICATIONS:    

Education: Minimum of a Bachelor’s Degree in law, international relations, development or relevant field.
Experience: Minimum of three years of substantive and technical experience in program administration, preferably in human rights or related field; prior knowledge of transitional justice.
Related Skills or Knowledge:  Fluent in both Arabic and English, verbal and written communication skills.  Good understanding of Sudan politics and conflicts.  Good connections and knowledge with civil society in different parts of the country. Experience and knowledge of working with human rights or similar organizations. Strong time-management experience.  Experience with implementing European Commission grants a plus.  Advocacy and speaking experience, strong writing skills.  A team player committed to the overall objectives of the ICTJ. Proficiency in MS Office Applications.


The ICTJ is an equal opportunity/affirmative action employer strongly committed to hiring and retaining a diverse and internationally representative staff. Qualified women are especially encouraged to apply.







 

Qualifications

---

Education: Minimum of a Bachelor’s Degree in law, international relations, development or relevant field.
Experience: Minimum of three years of substantive and technical experience in program administration, preferably in human rights or related field; prior knowledge of transitional justice.
Related Skills or Knowledge:  Fluent in both Arabic and English, verbal and written communication skills.  Good understanding of Sudan politics and conflicts.  Good connections and knowledge with civil society in different parts of the country. Experience and knowledge of working with human rights or similar organizations. Strong time-management experience.  Experience with implementing European Commission grants a plus.  Advocacy and speaking experience, strong writing skills.  A team player committed to the overall objectives of the ICTJ. Proficiency in MS Office Applications.

Contact Details

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Email:  jobs@ictj.org

Application Instructions

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This is a 15 months consultancy contract. APPLICANT MUST BE A SUDANESE NATIONAL.
Please submit cover letter, curriculum vitae, and contact information for three references to jobs@ictj.org  Deadline to apply is 22 November 2011. Please include the job title “Program Associate, Sudan Project” in the subject line of the email. Only qualified candidates will be contacted. Please, no telephone calls/faxes.