- Location: New York, NY
- Salary Range: Salary commensurate with experience
- Sector: Non Profit
- Organization URL: http://www.ncafp.org
- Experience: Mid Career
- Last Date To Apply Jan-18-2012
- Date Posted Jan-17-2012
Description
FAPS Project Associate Responsibilities
The duties of the Project Associate position could be divided into three parts: grant writing, research, and event planning/coordination. As Project Associate, you work directly underneath the Assistant Project Director and as such, your primary function is to assist the Assistant Project Director in anything that he/she requires. This includes making sure that the project’s daily operations run smoothly, that organizational information is up-to-date, that the information we send to foundations is current and correct, and so on. The responsibilities of the FAPS Project Associate include but are not limited to the following:
- Grant Reporting and Grant Proposal Writing
- Assist in preparing reports and proposals to the foundations and grant-making organizations that support FAPS
- Assist in writing the narrative sections of reports and proposals to foundations and grant-making organizations. The more substantive aspects of FAPS grant writing will be handled by the Project Director and Assistant Project Director. However, you will be asked to write certain sections depending on what is needed;
- Update appendices related to each report. Make sure all of the NCAFP organizational information is up-to-date and formatted properly. This includes lists of past events, project advisors and NCAFP board members and officers;
- Update and keep on top of reporting deadlines for our outstanding grant awards;
- Keep on file and update a list of deadlines for grant renewals.
Fundraising
- Outreach to philanthropic foundations and Asian-American business community in New York
- Research different foundations that would possibly fund Track II work that we do not currently receive funding from, including their application guidelines and deadlines for submission. Make contacts if possible by sending LOIs (or Letters of Inquiry);
- Identify different businesses within the Asian-American community in New York;
- Make contacts in the business community. Invite them as guests to NCAFP public events- this is a good way to introduce them to our work.
- Research
- Literature Reviews
- Compile timely news and scholarly articles for the Project Director and leave on his desk. Provide abstracts of each article. Be on the lookout for recent and/or historically important books that could be added to the FAPS library;
- If the FAPS intern is a native speaker of a Northeast Asian language, have them find articles relevant to the project and translate them into English. If this takes too long, an abstract with the main points will do;
- These reviews should be submitted on a weekly or biweekly basis depending on availability of sources.
- Other Track II Projects/ Events
- Keep abreast of other domestic Track II projects on Asia-Pacific security. Know what our NYC peer organizations (including Japan Society, the Korea Society, the Asia Society, the CFR, and others) are up to. Print out agendas, participant lists and outcome documents (if available) of these Track II meetings and keep on file;
- This type of research might yield names of experts who we might want to invite to our meetings and helps FAPS keep current with other Track II projects.
- Research Websites that are related to Asia-Pacific security
- Part of your day is to read through all of the best news coming out of the region. What are the best news/ blogs related to Asia-Pacific security? Make sure that you have a good list and check each site daily for any new information/reports/articles that might be useful to the project or which could be used as fodder for literature reviews.
- Literature Reviews
- Event Planning/Coordination
Assist Assistant Project Director in setting up Track II events and conferences:
- Set up and preparing for Track II meetings/conferences hosted by FAPS.
- Assist with phone calls and other event logistics for meetings.
- Assist with on-sight preparation for large event or conference.
- Liaise with New York consulates, foreign and domestic think tanks and government officials when necessary to help set up meetings and/or FAPS-sponsored Track II meetings.
Office Management and assisting general NCAFP programs
- Help keep office organized.
- Make sure that supplies (printer ink, post its, binders et al.) are in stock and available for use by the Assistant Project Director and Project Director. Keep events, trip and foundation binders up-to-date.
- Maintain FAPS electronic database. Everything from past Track II events, to foundation reports and proposals, to general research is kept on an NCAFP computer network. The information contained therein is vast and requires constant updating/organization.
- Help with general NCAFP-sponsored events. Help NCAFP staff at their public salon and evening events. This might include greeting/checking in guests.
Qualifications
Qualifications/Requirements
- Advanced degree in International Relations, East Asian Studies or related field is a plus
- A minimum of 3 years of high level administrative or related experience
- Excellent written and oral communication skills
- Quick thinker with the flexibility to quickly and creatively problem solve
- Collaborative work style to facilitate work across departments and teams
- Demonstrated ability to prioritize multiple, competing priorities.
- Excellent computer skills is a must (Knowledge of MS Word , MS Excel, Internet and Outlook)
- Availability to work overtime
- Knowledge of Japanese, Korean or Chinese is a plus
Compensation & Benefits:
- Salary commensurate with experience
- Excellent comprehensive employee benefits package
Contact Details
- Contact: Elizabeth Steffey
- Telephone: 212-224-1142
- Email: elizabeth.steffey@ncafp.org
Application Instructions
Applications will be accepted on a rolling basis until the position is filled.
Qualified candidates interested in applying for this position should submit a cover letter, references, a writing sample and salary requirements to elizabeth.steffey@ncafp.org. If applicant does not submit all required documents, the application will not be reviewed.
Please be sure to include the subject line: NCAFP Project Associate
